Data Privacy is a fundamental principle within a modern society. Data privacy is not - unlike the term may first suggest - all about data, but about the people, of whom information (data) is processed. Data privacy is a fundamental right, which refers to the protection of the personal rights of natural, living people. Every person should have the opportunity to decide, who gets which information about him on which occasion (informational self-determination). Equity Logistics Solution Pvt. Ltd. has created this Policy to demonstrate its commitment towards the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information). Equity Logistics Solution Pvt. Ltd. recognizes the importance of "Personal Information" including "Sensitive Personal Information" provided by natural persons, under lawful contract. Equity Logistics solution Pvt. Ltd. intends to take reasonable measures to keep such information confidential and may share it with its affiliates and third parties under appropriate arrangements and under the applicable laws and policies.
2. Definition2.1 "Personal Data" means any information concerning the personal or material circumstances of an identified or identifiable individual, e.g. name, address, phone details etc. It can be with reference to employees, customers, suppliers, shareholders, etc. A person is considered to be identifiable if they can be identified directly or indirectly. 2.2 Employees are identified or identifiable persons, who are employed by respective Equity Logistics Solution Pvt. Ltd. including partners associated with. 2.3 "Customers" are identified or identifiable natural persons, who show Equity Logistics Solution Pvt. Ltd. that they have an obvious interest in concluding a contract for the purpose of acquiring a product or a service or, as the case may be, that they are the recipient of a product or service provided by Equity Logistics Solution Pvt. Ltd. 2.4 "Processing" is any operation or set of connected operations performed using the Personal Data, whether with or without the help of automatic means. This includes collection, recording, organisation, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, blocking, erasure or destruction. 2.5 "Rendering Anonymous" means the alteration of Personal Data so that the details about personal or material circumstances can no longer be matched to an identified or identifiable natural person or could be so matched only by expending a disproportionate amount of time, expense and effort. 2.6 “Pseudonymising” means replacing identifying features by a code in order to make identification of the Data Subject impossible or considerably more difficult. 2.7 "Sensitive Personal Data", for the purposes of this Policy, refers to such personal information about a natural person, which consists of information relating to: a) Password; b) Financial information such as Bank account or credit card or debit card or other payment instrument details; c) Physical, physiological and mental health condition; d) Sexual orientation; e) Medical records and history; f) Biometric information; g) Any detail relating to the above clauses as provided to us for providing services; and h) Any of the information received under any of the above clauses by us for processing, storing or processing under lawful contract or otherwise. Any information that is freely available or accessible in public domain or furnished under the Right to Information Act, 2005 or any other law for the time being in force shall not be regarded as Sensitive Personal Information for the purposes of this Policy. 2.8 "Provider” for the purpose of this Policy, refers to a natural person or individual who, provides Personal Information or Sensitive Personal data or information, directly under lawful contract to Equity Logistics Solution Pvt. Ltd..
3. Purpose and usageProvider’s Personal Information/ Sensitive Personal Data is collected and used /processed for lawful, legitimate, contractual and administrative purposes of Equity Logistics Solution Pvt. Ltd.. Generally the Personal Information/Sensitive Personal Data collected pertains to the Provider that may be used for the purposes such as administration and facilitation of relationship with customers, employees, suppliers etc. for internal operational purposes, for marketing surveys and customer research and feedback, warranty services, to update with information about Equity Logistics Solution Pvt. Ltd. and the products and services, to provide information about special offers, from time to time and to satisfy the legal and regulatory obligations. The Personal Information/Sensitive Personal Data collected pertaining to the staff/employee may be used for human resource management, technology support/updates, management planning, administration and management of the internal processes, services and operations to enable it to perform Equity Logistics Solution Pvt. Ltd.’s proper functions and to satisfy the legal and regulatory obligations. The Personal Information/Sensitive Personal Data (as per Rules) can be collected /or retained either directly by Equity Logistics Solution Pvt. Ltd. or through an affiliate or third party, as per the procedure prescribed by Rules.
4. Disclosure to Third PartiesEquity Logistics Solution Pvt. Ltd. would not disclose any Personal Information/Sensitive Personal Data to any external organization unless it has the consent of the provider, or are required by law or have previously informed the Provider. Notwithstanding anything in Article 4 to the contrary, if Equity Logistics Solution Pvt. Ltd. is, in the opinion that it is required by applicable law or government authority, to disclose any Personal Information/Sensitive Personal Data to any Person, then it may disclose such information only to the extent so required.
5 Contact Us
Equity Logistics Solution Pvt. Ltd. strives to maintain the Provider’s personal information on the records as accurately and updated as reasonably possible. On request, the details on record, the purpose for which it is used, and to whom has it been disclosed can be provided. Access to personal information in the possession of Equity Logistics Solution Pvt. Ltd. shall be subject to certain exceptions and reasonable costs.
If the personal information that an entity of Equity Logistics Solution Pvt. Ltd. hold about the Provider is incorrect or changed then the Provider can notify the respective entity of Equity Logistics Solution Pvt. Ltd. of such changes. Additionally any discrepancy or grievance of the Provider of information with regard to processing of information can be addressed to the following contact (Grievance Officer) as below:
Equity Logistics Solution Pvt. Ltd.
Mr. Aditya Sharma
aditya@equitylogistics.com
Equity Logistics reserves the right to modify, cancel, add, or amend this Policy.